1. Introduction

CoIEP ("we," "our," or "us") is committed to protecting the privacy of educators, administrators, and all users of our Collaborative IEP Platform. This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you use our platform.

2. Information We Collect

We may collect the following types of information:

• Account information (name, email address, role, institution)
• Usage data (features accessed, session duration, interaction patterns)
• De-identified student data that you voluntarily input for IEP generation
• Technical data (browser type, IP address, device information)

3. Student Data Protection

We take the protection of student information extremely seriously. CoIEP is designed to work with de-identified student data. We strongly advise users not to input personally identifiable student information into the platform. Any student data processed through our system is used solely for the purpose of generating IEP components and is not shared with third parties.

4. FERPA Compliance

CoIEP is designed to support compliance with the Family Educational Rights and Privacy Act (FERPA). We do not require or encourage the submission of personally identifiable information from student education records. Our platform operates on de-identified data to help educators create high-quality IEP components.

5. How We Use Your Information

We use collected information to:

• Provide and maintain the CoIEP platform
• Improve and personalize your experience
• Communicate with you about your account and platform updates
• Analyze usage patterns to improve our AI models and features
• Ensure security and prevent fraud

6. Data Sharing

We do not sell your personal information. We may share information with service providers who assist in operating our platform, subject to confidentiality agreements. We may also disclose information when required by law or to protect our rights.

7. Data Security

We implement appropriate technical and organizational measures to protect your information, including encryption in transit and at rest, access controls, and regular security assessments.

8. Data Retention

We retain your account information for as long as your account is active. IEP session data may be retained for a limited period to improve our services. You may request deletion of your data at any time by contacting us.

9. Your Rights

You have the right to:

• Access your personal information
• Correct inaccurate information
• Request deletion of your information
• Opt out of non-essential communications

10. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at privacy@coiep.com.